Sumpter Parent Club Notes
Attendance: Jennifer Koenig, Jenny Hannant, Rene Tyson, Alicia Matson, Megan Zacek, Britany Springer, Casie Mendez, Michelle Morrow, Amy Tanikawa, Janet Prats, Tony Penrose, Faith Branson, Nicole Francis, Jennis Sadler, Melissa Wellard
1. Welcome and Introductions
2. Approval of March Meeting Minutes: Alicia Matson Motions to approve, Jenny Hannant Seconds, Motion passed.
3. School Report: Janet Prats reported 567 kids and Rob, the head custodian, left to work at a different school. (He wanted a different shift that was unavailable at Sumpter.)
A parent asked why is the Spinami Toy closed on the playground? Answer: Sumpter does not have the personal to keep a designated staff member manning that one toy, which is necessary because students continue to use it in an unsafe way. Several other elementary schools are having trouble with this particular purchase (Salem School district installed several of these over the summer), and the District is in negotiations with the toy company to adhere a component that will make the toy more safe to use. There have been three accidents and the District Risk Management team recommended to discontinue use for now.
4. Treasure’s Report by Alicia: Grand total for Auction/Dinner: $16, 203.96
Alicia gave a short history of PTC’s money-raising efforts. She encouraged the PTC to always end the fiscal year with $20,000 in savings because during lean years, the PTC has had to draw on the savings in order to meet the needs of the school. Traditionally there have been 2 major fund-raisers: Jog-a-Thon in the fall and the Sock-Hop/Auction in May. Three years ago we separated the Sock-Hop/Auction into two events so now there are 3 main fund-raising events. In 2008 the jog-a-thon raised 17K. In 2016 it raised 22.5K. In 2008 the sock-hop Auction raised $6400. And in 2017 the auction raised 16K. Keep growing but also, please keep a reserve for the future.
5. Funds Requests
a. Gym Renovation proposal: Alicia Matson makes a motion to approve 15k for gym renovation—specifically to purchase a projector/cage/etc to be used for gym and whole-school events. Casie Mendez seconds, motion passed.
b. Mrs. Allemann requested funds for classroom plants and supplies: Discussion: Mrs. Allemann requested that the 1st grade teachers be able to use the left-over monies not used on fieldtrips for doing a flower project for mothers. This request came out of a decision by the first grade teachers to not take the first grade class on a particular field trip this year. They felt that the main redeeming part of that field trip was planting flowers in pots, and the kids can do this at school without taking as much instructional time.
A discussion ensued about PTC’s desire and commitment to every classroom attending a field trip at least once per year and some parents felt that field trip monies should not be used for on-campus activities. With this in mind, Casie Mendez motioned to donate up to $400 for the first grade’s special project (this is not from field trip money) and Rene Tyson seconded the motion. Motion passed.
Further discussion in regards to defining terms (does “field trip” mean strictly off-campus or not?), as well as redefining how monies are dispersed for field trips need to happen soon. Some teachers said that all the research required to figure costs and options within budgets is very time consuming and doing the leg-work discourages teachers from exploring new and fun field trip ideas. Some PTC members expressed a willingness to research options and to take care of the money part of the field trips so that teachers would not have the extra stress of the money part. Parents were disappointed to hear that some grades charged the students $2 per person for a field trip earlier in the year. PTC functions to fund these events and wants teachers to let us know if they need more money for a special field trip.
c. National Administrative Professionals Day gifts: Jennifer Koenig motioned to allocate $40 to give special gifts to both admin people. Casie Mendez seconds. Motion passed.
d. National Principal’s Day gift: Jennifer Koenig motioned to approve $20 to spend on a gift. Rene Tyson seconded. Motion passed.
6. Upcoming Events
April 14th Last DAY to turn in Yearbook Pre-Order form
April 19th Volunteer Appreciation Event in the Library at 4:00
May 1st National Principal’s day
May 1st 5th Food Drive
May 1st Staff Appreciation Week (PTC is doing food on Tue/Thurs. Watch for sign-up genius to help)
May 8th National Nurse Day
May 9th 2017-2018 Sumpter PTC Board Elections
May 19th SockHop at Sumpter
June 1st School BBQ
June 15th 5th Grade Graduation
7. Other Business:
a. A parent requested that we change the SOCK HOP to a Hawaiian Luau Party instead. After some discussion it was agreed that this request can be revisited for next year, but much has already been planned, so it is too late to change the theme for 2017
b. Tupperware fundraiser opportunity—good opportunity to visit for next year. Possibly host a vender fund-raising event prior to Christmas.